Common Real Estate Terms

Closing – the execution of legal documents of conveyance and loan paperwork to transfer and/or mortgage a property. The parties meet at the title company’s office. The settlement agent executes the closing documents, collects funds, and disburses proceeds.

Commission – the fees paid to the real estate agents who represent the buyer and seller. Typically, the amount of commission and the party responsible for paying the commission are outlined in the Listing Agreement, in the sales contract, and/or in a separate commission agreement. Commissions are generally calculated based on a percentage of the sales price. Commissions are reflected on the HUD-1 Settlement Statement.

Contract – the instrument memorializing the agreement between a buyer and seller to purchase and sell real property. The contract contains all material terms relevant to the transaction: sales price; property description; amount of earnest money; who is paying closing costs and how much; closing date; and items to be completed at or before closing, e.g. repairs, etc.

Deed of Trust – In some states, the mortgage is called a Deed of Trust. The Deed of Trust is the instrument which is recorded at the county courthouse to secure the property as collateral for the loan.

Earnest Money – Upon making an offer to purchase real estate, a buyer will generally deposit a sum of money to the seller as a demonstration of the buyer’s good faith intention to purchase the property; this deposit is generally refunded to the buyer at closing on the settlement statement. The contract generally spells out specific guidelines for who shall hold the earnest money and how it should be handled in the event of default on the contract.

Homeowners Association Dues – assessments charged by a Homeowners’ Association to the individual homeowner which are generally used to maintain common areas of the subdivision.

Promissory Note – the instrument signed by a borrower wherein the borrower promises to repay, on demand or at some time fixed in the future, a sum of money to a lender or holder of the promissory note. This document outlines the terms of the loan including the principal amount, interest rate, term, late payment penalty, and prepayment penalty, if any.

Property Taxes – taxes paid to the city and/or county based upon the assessed value of the property. Inquire with the specific city and county for the computation rates.
Settlement Statement – document developed by the United States Department of Housing and Urban Development which itemizes all fees and services associated with closing the loan.

Tax Stamps – the taxes paid to the State on the transfers memorialized by the deed of conveyance and the mortgage deed. Generally, state tax stamps are calculated on the deed of conveyance based on the sales price, and tax stamps are calculated on the mortgage deed based on the loan amount. Formulas vary from state to state.

Termite Letter – A termite letter is an inspection report which shows the existence of active or previous infestation of subterranean termites and other wood destroying organisms. The inspection report is a standard state form which reveals whether there is any earth-to-wood contact on the property, if there were any areas of the structure that were not inspected, and if it appears that any previous termite treatment has been performed. The inspection letter often contains exclusions of liability printed on the back.

Title Exam – an examination of the public records in the county where the property is located. The title examiner reviews the history of the title, or the “back chain” to ensure the seller owns the property, and to determine if there are any mortgages, taxes or liens on the property that will require payment at closing. Each previous owner of the property is a link in the chain of title.

Warranty Deed – the instrument which transfers ownership interest in the property from the seller to the buyer and which contains assurances as to the marketability of the title to the property. It is also known as deed of Bargain and Sale.

Equity Title Company in Virginia Beach


Once we receive your online order, we start working immediately. Please fill in all of the required fields and note that any information submitted to Equity Title is subject to our privacy policy.


This handy calculator provides an estimate of what settlement charges one can expect during the process. It’s convenient to be able to have an understanding of what expenses are figured into the closing process, and this calculation will help!


Use this sheet to calculate an estimate of the charges that are likely to be incurred in the sale of a residential property. All figures are estimates and should not be construed as a commitment. Rates are subject to change.